Best Custom Email Hosting? | Google Workspace vs. Namecheap vs. Zoho Video Tutorial DreamHost

Best Custom Email Hosting? | Google Workspace vs. Namecheap vs. Zoho

Tutorial Hosting
– You need a custom email address if you want to look professional and have your business stand out. But picking the right email hosting is critical, especially if you’re gonna be using that email for business purposes. So which email host should you use? It may not seem like that big of a deal.

After all, you could just go to Google and find the first email host that comes up and sign up. I mean, you’re getting the same end result, right? A custom email address hosted on your domain name, a domain name you could get from Porkbun

The sponsor of today’s video, but more on that later. The most important things that email hosting needs are reliability, email deliverability, tight security, and a quality spam filter. These all make a big difference in your inbox experience. If you don’t do it right from the beginning,

Emails could start ending up in people’s spam folders. You could face downtime or not have emails delivered and you could end up overpaying for simple features. And it’s easy to feel like your email is held hostage at a particular host and you can’t migrate it somewhere else.

So which hosts are worth your time? I’ve compiled a list of a few options that I think are worth your time. And in this video, I’m gonna help you make a decision on which email host is right for you. I wanna start out with Namecheap’s private email hosting.

This is a solution I’ve used for years and I find it’s reliable, affordable, and a great starting point for many people. The base plan offers five gigabytes of inbox storage for 14.88 a year. The setup process can be easy if you have your domains held at Namecheap

But I found that if your domain is not at Namecheap, it’s a little bit convoluted. I find myself scratching my head and searching for where the DNS records are. And since I run all of my DNS through Cloudflare for all of my domains, I always have to deal with this annoyance,

And it’s a little bit of a headache. You can get a two-month free trial with no strings attached. And I’m a big fan of Namecheap’s web client, which is powered by Open-Xchange. It’s a clean and simple interface and it’s something I always enjoy using. Namecheap does offer support for IMAP and SMTP

So you can connect it to third party email apps. Namecheap spam filter is pretty decent but it’s definitely not as accurate as Gmail or other bigger providers. They did just launch a dedicated feature called Jellyfish which is a spam filter manager where you can whitelist or blacklist emails

And set up all sorts of filtering rules based on subject lines or other criteria. It is a pretty advanced system and I think it’s cool to see Namecheap improving their spam filter in this area. Overall, Namecheap private email is a great value for beginners. Next step is Zoho Mail.

And Zoho Mail is the only host on this list that offers a forever free plan for custom email hosting. It does have some limitations. You’ll have five gigabytes of email storage per user up to five users. You’ll also have a 25 megabyte attachment limit on emails and you cannot access IMAP or SMTP,

Which means that you’ll have to use Zoho’s web client or their email apps that you can download for all your devices. Zoho Mail offers a really easy setup process. Their setup wizard walks you through every step including adding DNS to your domain name, and overall, it was way easier

Than the setup process at Namecheap. The Zoho Mail app is all right. I’m not a big fan of the interface and the apps feel a bit cluttered. Normally, I’m not too picky about this because I typically prefer to connect my email addresses to third party email apps anyway.

But with the free version of Zoho Mail, you can’t do that. You’re forced to use their app since you cannot access IMAP or SMTP in the free version. And if all you need is a free custom email that gets the job done, Zoho is going to be just fine.

But I still feel like overall, the interface could be improved on. It’s worth noting that for $12 per user per year, you can upgrade to the Mail Lite plan at Zoho, which allows you to access IMAP and SMTP for your email addresses. The actual reliability of Zoho Mail has been good.

It’s a solid email host, and I think it’s a great solution. if you need a free basic email or if you want IMAP and SMTP compatibility on a budget for only $12 a year. Zoho Mail is feature-rich and affordable at the same time, making it a great value.

But you’ll still need a domain name to set up your custom email. And that’s where today’s sponsor Porkbun can help. Porkbun is a refreshingly simple domain name registrar with everything you need to make your ideas bloom to life. With over 500 domain name extensions available, you’re bound to find something

No matter your needs or your niche. Not only does Porkbun have some of the best pricing on domain names year round, they also offer more free services than any other big name registrar. This includes free SSL certificates, free WHOIS privacy, and much more. Porkbun isn’t just affordable, they’re trustworthy too

With more five star reviews from real customers than any other registrar. They back it all with their expert support via chat, phone, or email so you can get real answers from real people and you can reach them 365 days a year, including holidays.

I love Porkbun and used them for tons of domains I own. And when Porkbun reached out and wanted to sponsor a video, I was thrilled. You can get your domain at Porkbun at the link below. Thanks to Porkbun for sponsoring today’s video. And now, let’s get back to the comparison

And take a look at Google Workspace. Google Workspace is email hosting powered by Gmail. It’s Google’s business email product and it functions just like a normal Gmail address but it’s connected to your custom domain. For $6 per user per month, you’ll get access to 30 gigabytes of Google Drive space

Instead of the 15 gigabytes of drive space you typically get in a free Gmail account. You’ll also have access to Google Docs, Sheets, Forms, Google Drive, and all the other Google services you know and love. Google Workspace is definitely designed for corporations. And the setup process isn’t the easiest.

That’s not to say if you’re a solo user, you should stay away from Google Workspace. I have a lot of friends that use it for their personal brands and they’re not some business or big corporation. So I think it is a good fit for a lot of people

But you’ll definitely want to spend some time digging through Google’s admin console and reading help articles to understand the setup process. Otherwise, I think you might be a little bit frustrated and confused. It’s definitely not the simple elegant setup process that you get with something like Zoho Mail.

I personally use Google Workspace for my company emails and I prefer over the other options for reasons like email deliverability, reliability, and the spam filter. And that’s why I’m willing to pay $72 a year per user instead of 12 or $15 a year for a host like Zoho or Namecheap.

One thing that a lot of users forget to consider is security. With conventional email hosting, there’s no way to enforce two-factor authentication when using IMAP and SMTP. Now sure, something like Namecheap’s private email hosting does support two-factor authentication for the web client. But at the end of the day,

When you connect the email address to a third party email app, it’s just looking at your username and password, and there is no way for IMAP and SMTP to force two-factor authentication. So if someone were to guess your password, they can get access to your email.

Since Google is Google and they’re a tech giant, they actually enforce a proprietary authentication method for third party email apps. This means to log in with Gmail or Google Workspace, you have to do it via google.com. In this way, they’re able to make sure that everybody steps through the two factor authentication screen

If you have it set up. I personally have a hardware security key so I have to actually plug it into my computer’s USB port and touch it in order to sign into my Google account after I enter the password. And I get it, not everyone needs this level of security,

But Google Workspace can provide this level of security if it makes sense for you. Very few providers are able to force their own login protocols for third party email apps but another provider big enough to do this is Microsoft. The Microsoft 365 business basic plan provides a custom email address powered by Outlook,

Access to online versions of Microsoft Office and one terabyte of one drive space for $6 a month. It’s basically the Microsoft version of Google Workspace. It’s just a Microsoft account with a custom email address connected to it. And it has all of the similar team features that Google Workspace offers.

Once you set up your Microsoft email, you can access advanced security features similar to Google Workspace. This allows you to actually enforce two-factor authentication when logging into third party apps. And Microsoft even has this feature where you can use just a security key to log in and actually take advantage of passwordless authentication.

I think it just comes down to personal preference. I’m used to the Google ecosystem so I’m happy paying the Google tax for Google Workspace. But if you prefer Microsoft and you’re used to the features they offer, Microsoft email is a great choice. So last up, I wanted to take a look at HEY.

HEY is a newer email provider from the parent company that makes Basecamp. Let’s get this out of the way first. HEY is definitely a premium option. At $12 per user per month, it’s very expensive and it doesn’t support access to IMAP or SMTP. If you think that’s ludicrous

For such an expensive hosting service, HEY may not be right for you. The idea behind HEY is to rethink and simplify how email works. And they’re able to do that by forcing you to use their proprietary mail apps. The signup process was the easiest email hosting setup wizard I’ve ever been through.

Typically when I set up a custom email, I think that it may not be the easiest for people who aren’t tech savvy, but HEY holds your hand through the entire process. They tell you exactly how to add the DNS records to your domain. And overall, I was absolutely blown away

By how simple it was. There’s a 30-day free trial if you wanna try to set up wizard and play around with it. And it’s worth noting that HEY offers a discounted rate of $10 per month for the first user. So if you’re solo and you’re the only one

Who’s gonna have an email address on your domain name, HEY is only gonna cost $10 a month. Once it’s set up, you can start accessing your imbox. This is what hay calls the inbox in their platform. There are a few things that set HEY apart from other providers.

First, the imbox is designed where you have to whitelist every single email. So instead of blacklisting spam emails that keep sending you newsletters or junk that you don’t want to get, HEY allows you to whitelist emails from the start to make sure you only allow emails through

From people that you want to get email from. The idea behind this is that you’ll get less emails overall and your inbox will be less cluttered when you can say, “No, thanks,” when you forgot you signed up for that email list and they send you an email for the first time

And it pops up in your HEY screening, you can say, “No, I don’t want that.” And then you’re never gonna get those email newsletters again in your inbox. HEY has a big emphasis on privacy, vowing not to sell your user data. There’s a number of things that make their platform so unique.

And if you’re curious, you can go check out the HEY manifesto linked below. This is the page on their website where they talk about what sets them apart from other providers and why they are so unique and committed to innovating the future of email. I’m enthusiastically watching HEY from a distance

But I’m just not ready to use their proprietary email platform right now. I prefer to add all of my emails to a third party email app so I can see everything in the same place. And since HEY does not support IMAP or SMTP, it’s not a fit for me personally.

The $12 per user per month price tag is also hard to swallow. For my company where I have three email addresses, I’d be paying $34 a month for email hosting, which is almost double what I currently pay for Google Workspace. But hey, if HEY looks interesting to you,

I definitely recommend trying it out. I think it’s a solid platform. I really like what they’re doing to innovate in the space and I hope that they do a lot in the future to continue making email that much better. I do wanna give a quick honorable mention to Fastmail.

It’s another email provider with a big emphasis on privacy. And for $5 per user per month, they offer support for IMAP and SMTP so it may be worth considering. So in the end, which host do I personally use and recommend? Well, I personally use a mix

Of Namecheap private email hosting and Google Workspace. I have my primary email address on my craylor.media domain at Google Workspace. And I’ll use Namecheap private email hosting for any other smaller projects that come up where I still want a custom email address. It’s a great value option and it gets the job done

Without breaking the bank. But I’ve gotta say, this might be the first comparison video I’ve ever done where I can recommend just about every option in the video. Normally, there’s usually some option that I’m not a fan of but of all the providers I decided to try in today’s video,

I was impressed with all of them in different ways. Namecheap private email hosting and Zoho mail are great budget options depending on your needs or preferences. And Google Workspace and Microsoft email hosting are topnotch world class, email hosting if you want the most reliable, best hosting that you can buy.

If you like what people over at 37 signals are doing with HEY, I can definitely recommend it for its smoothness, reliability, and privacy-focused mission. I honestly don’t think you can go wrong with any of the email hosts featured in this video. That’s not something I say a lot in my comparison videos

But I think you’re in good hands with any of the companies mentioned. Regardless of the host you pick, don’t forget to get your domain name from Porkbun at the link below. And if you’re interested in knowing how you can get a custom email address hosted by Apple,

Be sure to check up my other video here.
Get your domain at Porkbun: https://craylor.co/pb22 What is the best custom email hosting for your business? I take a lot of top options. Namecheap: https://craylor.co/namecheap Zoho: https://craylor.co/zohomail Google Workspace: https://craylor.co/workspace Microsoft 365: https://craylor.co/m365 Hey: https: //craylor.co/hey 💬 Join the Craylor community on Discord (free!): https://craylor.co/discord 📞 Book a consultation (we can chat about anything!): https://craylor .co/ Advice 🎥 Gear I use: https://craylor.co/kit ☕️ Like my content? You can buy me a coffee! https://craylor.co/coffee Connect with me: ➞ https://craylor.media ➞ https://craylor.co/twitter ➞ https://craylor.co/instagram ➞ https://craylor.co / facebook 0:00 – Does your email host really matter? 1:11 – Namecheap Private Email 2:32 – Zoho Mail 4:19 – Where to get your custom email domain 5:21 – Google Workspace 8:11 – Microsoft 365 9:10 – Hello 12:27 – Honorable mention 12:41 – Affiliate Link Disclosure: Most of my videos contain affiliate links in the description. If you click on an affiliate link, I may receive a commission for any products or services you purchase through that link. It doesn't cost you anything extra and in some cases you may get a discount using my links. All of my opinions are 100% honest and feel free to purchase things by finding them in your browser rather than through my links. Thank you for supporting the channel!
#Custom #Email #Hosting #Google #Workspace #Namecheap #Zoho


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